Six Essential Ways to Manage Bar Costs at the Reception

Six Essential Ways to Manage Bar Costs at the Reception

Weddings are expensive, and finding ways to make them both memorable and affordable can be quite the challenge. Everyone dreams of that picture-perfect wedding day, but nobody wants to embark on a marriage shackled by debt.

Working with a small wedding budget isn’t easy but, with a little bit of planning and research, it’s doable—and can still be stylish. One of the key places to cut costs is on the big-ticket items like booze. The obvious ways to cut liquor costs would be either a cash bar or a dry wedding, but neither are terrific wedding etiquette. There are ways to reduce costs without pouring cold water on the festivities.

Here are six essential and creative ways to manage bar costs at the reception:

1. A Limited Bar

Whether to offer an open bar is one of the most hotly debated wedding topics. Who doesn’t love an open bar? But consider this: Depending on factors such as the age of the guests, liquor costs for an open bar—wine, beer, and mixed drinks—can soar as high as $90 per guest, for a four-hour reception.

Plus, unlimited alcohol can sometimes spell trouble. When you read about weddings gone wrong, serving copious amounts of alcohol was usually a culprit.

Why not scale down the bar offerings to keep costs reasonable? Offer a selection of beers and wines and do away with the hard liquor. That will prevent having to offer a wide variety of liquor that leaves you with barely consumed bottles at the end of the night.

Create a variety, such as two white and two red wines, and two or three varieties of beers, and include a mix of both light and dark beer. A fun tip is to offer tastings of local craft beers and wines.

2. A Signature Cocktail

Rather than springing for a wide variety of hard liquor, create a signature drink—make sure to give it a clever name—to offer along with the wine and beer. Signature drinks are another fabulous way to give your wedding a personal touch.

Create “His” and “Hers” drinks. Does he love a Manhattan and does she prefer a Cosmopolitan? Serve those.

Or match the signature drink to your wedding color scheme. If peach is your color, whip up a batch of bourbon peach sweet tea. Going with a rose-colored palette? Serve blackberry whiskey lemonade.

To keep the drinks affordable, pick ones with ingredients that are already included in your standard bar package, like vodka and orange juice, and then add your own unique twist.

A batch drink like punch is another cost-effective option.

3. Limit Bar Hours

Be creative with your bar hours—and that doesn’t mean shutting the bar down completely. A closed bar is a subtle signal to guests that the party is over. It’s one step from turning the lights up bright and playing the last song, and guests keen to keep drinking will go in search of another venue.

But there are some clever ways to cut costs, such as offering a full bar during cocktail hour and then switching to beer and wine service at dinner. Or, switch to a cash bar after dinner. Perhaps offer one free beer brand after the open bar closes. Cash-strapped guests will happily drink the free beer, while other guests won’t mind paying for their own drinks later at night.

Post a clever sign—“Liquor up! We switch to a cash bar at 9 p.m.”—gives guests plenty of warning.

One tip: Don’t make a “cash bar” a cash-only bar—who carries cash around these days? Make sure credit cards are welcome.


Bringing your own booze comes with its own set of hurdles, as liquor laws vary from state to state. But, on the plus side, it’s considerably more affordable to provide your own liquor than ordering it through your venue or wedding caterer, and you can choose your own bottles.

First, find a venue that permits providing your own alcohol. Then shop and compare. Request quotes from several different beverage companies that offer a variety of alcohol. Opt for a beverage supplier who will reimburse you for any unopened bottles you return.

One bonus of supplying your own booze is you get to take home what’s left at the end of the night. You may just start out your marriage with a fully-stocked bar.

Hire a bartender.

5. Skip the Champagne Toast

It’s traditional to provide a glass of champagne to every guest in the room for the toasts. But that can quickly add up, to the tune of hundreds of dollars, particularly if your tastes run toward the pricier brands of champagne.

Guests can toast the bride and groom with whatever glass they have in their hand—there’s no rule that says it must be champagne. Or forgo the fancy French bubbles and choose a more reasonably priced alternative such as a sparkling wine. Prosecco from Italy and Cava from Spain are terrific bubbly alternatives.

6. Host a Day-Time or Weeknight Wedding

We all tend to drink considerably more at night and on weekends. So, consider hosting a daytime wedding, which will save money on more than just your booze bill. Many wedding venues offer discounts for daytime weddings because they can double up on the day and host another wedding in the evening.

Sunday mornings are becoming particularly popular, because you can offer a terrific brunch or lunch spread, significantly reducing your food bill as well as the bar tab.

If guests are keen to keep partying into the evening, have a few suggestions on hand of nearby bars or dance halls where they can continue the festivities.

Many couples choose a weeknight wedding, which also doesn’t cut down on just the bar bill, but virtually the entire event. Most guests will refrain from bellying up to the bar all night if they must show up for work bright and early the next morning. Guests can still enjoy a lovely cocktail hour and drinks with dinner, but weeknight weddings tend to shut down earlier than weekend weddings.

Some Final Thoughts

While we all love an open bar, they’re far from a wedding requirement or expectation these days. Why go into a marriage weighed down with debt? Brides and grooms are even moving away from the traditional sit-down dinner and, instead, thinking of creative options such as picnics with finger foods or cocktail receptions with a punch and hors d’oeuvres.

There are plenty of creative ways to cut bar costs without reducing the fun factor. Unique elements such as signature drinks and wine and beer tastings are another way to personalize your day.

Gift Ideas for Bridesmaids from the Bride

As the wedding date gets closer, the little details begin to elevate in importance. As the weeks tick down, the last-minute preparations often include confirming (and re-confirming!) plans with vendors, final fittings for your dress and packing for the honeymoon. But for many brides, there is usually one more important purchase: gifts for the bridesmaids.

While, according to Bustle, 4.5 bridesmaids is the average number of bridal attendants, maybe you have a whole squad of ladies standing beside you or perhaps you just chose one or two close friends or relatives. Regardless of how many honorable maids and matrons will be preceding you down the aisle, they have probably each helped you along the way…throughout the journey of the engagement and the planning.

Wedding etiquette dictates that the bride should present each of her attendants with a gift for serving in the wedding. And The Knot recommends that brides should spend around $75 to $150 on each bridesmaid.

Every woman, however, has her own unique style. So what do you get each attendant without seemingly showing favoritism?

Brides often struggle with the attendant gift idea. While you don’t have to get anything luxe, you should give each woman something meaningful. If you’re struggling with gifts for your bridesmaids, check out these ideas:

An Initial Necklace

A simple gold or silver chain with each woman’s initial is both simple and timeless. Just make sure the chain length isn’t awkward against the bridesmaid’s dresses. If the budget allows, you may also include a birthstone charm. Check out Etsy or your favorite jeweler for ideas.

Pearl Earrings

Pearl stud earrings are classic and elegant. But you don’t have to buy expensive pearls. Freshwater pearls are beautiful and very budget-friendly…and pearls come in a variety of colors to complement each woman’s style preferences.

A Unique Piece

Maybe you want to select a gift that captures each attendant’s unique style. If some of your bridesmaids loathe conservative jewelry, celebrate their individuality and pull inspiration from their personal fashion. Consider edgier options like zodiac pendants, celestial jewelry, or even a vintage gift like a stainless steel spoon ring (love them!) or an authentic 70s owl pendant. One of my favorite necklaces features a mustard seed encased in a plastic teardrop charm, and it is extremely sentimental to me. You can stray from traditional jewelry and make a statement instead.

Totes Adorable!

Monograms create a sweet, personalized touch, and monogrammed tote bags for bridesmaids double as both a gift and a classy gift bag. Choose a tote in your wedding colors or give each woman a tote in her favorite color. You can fill the tote with comfortable foldable ballet flats for dancing at the reception, some survival items for the wedding day, and a cute cashmere wrap (if it’s a fall/winter wedding).

A Spa Day

Gifts don’t have to be something tangible. Many brides treat their group to a spa day—with the bride snagging the tab! Have nails painted and make-up and hair perfected for the big day. You also may treat each woman to a relaxing massage, because bridesmaids need to relax, too!

No matter what gifts you choose for your attendants, keep the purchase meaningful. Don’t buy something just to check off the box on your to-do list. Start thinking about what to get your favorite squad a few months before the wedding…and surprise each woman with a gift that she will love!



How To Plan The Perfect Honeymoon

According to David Tutera, most couples now plan their ceremony and reception in about nine months. Unfortunately, plotting out the perfect honeymoon usually takes a back seat…even though the honeymoon is really the icing on the wedding cake.

Sure you want the ideal picture-perfect ceremony with the best dress (you know…the one that makes you weep actual tears!), the most luscious blooms in the bouquet and the most romantic backdrop. So, yes, it’s true that you want to take time to get everything absolutely flawless. But for goodness sake, don’t skimp on the honeymoon!

Our weeklong honeymoon at an all-inclusive resort in the Bahamas was perfect…and the vacation we both needed after a year of wedding planning (done while in college in another state!).  Saying goodbye to the princess perfection that was my wedding gown was tough, especially since the wedding day ended much too soon (time flies on your wedding day!). But jetting off to a tropical paradise the next morning made it all ok.

Every couple has a different budget and different loves and preferences. But if I can give you any guidance for wedding planning it is this: save money for the honeymoon. Opt for paper flowers if you must. Cut costs somewhere else, but make sure you plan a few days for happy honeymooning.

According to, “an average honeymoon is 7 days/6 nights, and the average price per couple is $5,000.” While this cost is an average–some couples spend more, others spend less–not all newlyweds can take that much time away from work or have thousands to spare in the budget.

Your budget dictates how much you will spend in the end. If you plan on jetting overseas—to the Caribbean and beyond—the price will jump because of airfare. However, if you’re planning a wedding that happens to coincide with off-peak tourist travel, you could snag cheaper airfare or resort accommodations.

Couples looking to book an awesome honeymoon on a dime, though, aren’t out of luck. Stay in the states and look for deals. Want a beach destination? Find one in Florida and along the east coast. Choose areas that aren’t known tourist hot spots. You may have to do a little research, but there will be budget friendly options.

Sit down together and discuss where you want to honeymoon and then look at your budget to see where you stand. Once you know your budget, the fun of booking your first days together as a married couple can begin. For more tips on how to plan the perfect honeymoon, check out the following infographic:

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