Six Essential Ways to Manage Bar Costs at the Reception

Six Essential Ways to Manage Bar Costs at the Reception

Weddings are expensive, and finding ways to make them both memorable and affordable can be quite the challenge. Everyone dreams of that picture-perfect wedding day, but nobody wants to embark on a marriage shackled by debt.

Working with a small wedding budget isn’t easy but, with a little bit of planning and research, it’s doable—and can still be stylish. One of the key places to cut costs is on the big-ticket items like booze. The obvious ways to cut liquor costs would be either a cash bar or a dry wedding, but neither are terrific wedding etiquette. There are ways to reduce costs without pouring cold water on the festivities.

Here are six essential and creative ways to manage bar costs at the reception:

  1. A Limited Bar
    Whether to offer an open bar is one of the most hotly debated wedding topics. Who doesn’t love an open bar? But consider this: Depending on factors such as the age of the guests, liquor costs for an open bar—wine, beer, and mixed drinks—can soar as high as $90 per guest, for a four-hour reception.

    Plus, unlimited alcohol can sometimes spell trouble. When you read about weddings gone wrong, serving copious amounts of alcohol was usually a culprit.

    Why not scale down the bar offerings to keep costs reasonable? Offer a selection of beers and wines and do away with the hard liquor. That will prevent having to offer a wide variety of liquor that leaves you with barely consumed bottles at the end of the night.

    Create a variety, such as two white and two red wines, and two or three varieties of beers, and include a mix of both light and dark beer. A fun tip is to offer tastings of local craft beers and wines.

  2. A Signature Cocktail
    Rather than springing for a wide variety of hard liquor, create a signature drink—make sure to give it a clever name—to offer along with the wine and beer. Signature drinks are another fabulous way to give your wedding a personal touch.

    Create “His” and “Hers” drinks. Does he love a Manhattan and does she prefer a Cosmopolitan? Serve those.

    Or match the signature drink to your wedding color scheme. If peach is your color, whip up a batch of bourbon peach sweet tea. Going with a rose-colored palette? Serve blackberry whiskey lemonade.

    To keep the drinks affordable, pick ones with ingredients that are already included in your standard bar package, like vodka and orange juice, and then add your own unique twist.

    A batch drink like punch is another cost-effective option.

  3. Limit Bar Hours
    Be creative with your bar hours—and that doesn’t mean shutting the bar down completely. A closed bar is a subtle signal to guests that the party is over. It’s one step from turning the lights up bright and playing the last song, and guests keen to keep drinking will go in search of another venue.

    But there are some clever ways to cut costs, such as offering a full bar during cocktail hour and then switching to beer and wine service at dinner. Or, switch to a cash bar after dinner. Perhaps offer one free beer brand after the open bar closes. Cash-strapped guests will happily drink the free beer, while other guests won’t mind paying for their own drinks later at night.

    Post a clever sign—“Liquor up! We switch to a cash bar at 9 p.m.”—gives guests plenty of warning.

    One tip: Don’t make a “cash bar” a cash-only bar—who carries cash around these days? Make sure credit cards are welcome.

  4. BYOB
    Bringing your own booze comes with its own set of hurdles, as liquor laws vary from state to state. But, on the plus side, it’s considerably more affordable to provide your own liquor than ordering it through your venue or wedding caterer, and you can choose your own bottles.

    First, find a venue that permits providing your own alcohol. Then shop and compare. Request quotes from several different beverage companies that offer a variety of alcohol. Opt for a beverage supplier who will reimburse you for any unopened bottles you return.

    One bonus of supplying your own booze is you get to take home what’s left at the end of the night. You may just start out your marriage with a fully-stocked bar.

    Hire a bartender.

  5. Skip the Champagne Toast
    It’s traditional to provide a glass of champagne to every guest in the room for the toasts. But that can quickly add up, to the tune of hundreds of dollars, particularly if your tastes run toward the pricier brands of champagne.

    Guests can toast the bride and groom with whatever glass they have in their hand—there’s no rule that says it must be champagne. Or forgo the fancy French bubbles and choose a more reasonably priced alternative such as a sparkling wine. Prosecco from Italy and Cava from Spain are terrific bubbly alternatives.

  6. Host a Day-Time or Weeknight Wedding
    We all tend to drink considerably more at night and on weekends. So, consider hosting a daytime wedding, which will save money on more than just your booze bill. Many wedding venues offer discounts for daytime weddings because they can double up on the day and host another wedding in the evening.

    Sunday mornings are becoming particularly popular, because you can offer a terrific brunch or lunch spread, significantly reducing your food bill as well as the bar tab.

    If guests are keen to keep partying into the evening, have a few suggestions on hand of nearby bars or dance halls where they can continue the festivities.

    Many couples choose a weeknight wedding, which also doesn’t cut down on just the bar bill, but virtually the entire event. Most guests will refrain from bellying up to the bar all night if they must show up for work bright and early the next morning. Guests can still enjoy a lovely cocktail hour and drinks with dinner, but weeknight weddings tend to shut down earlier than weekend weddings.

Some Final Thoughts

While we all love an open bar, they’re far from a wedding requirement or expectation these days. Why go into a marriage weighed down with debt? Brides and grooms are even moving away from the traditional sit-down dinner and, instead, thinking of creative options such as picnics with finger foods or cocktail receptions with a punch and hors d’oeuvres.

There are plenty of creative ways to cut bar costs without reducing the fun factor. Unique elements such as signature drinks and wine and beer tastings are another way to personalize your day.

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